Our Marketing and Communications Office is seeking a Senior Program Coordinator to coordinate and support the administrative and operational components of assigned programs or functional areas. This person will support leadership by managing calendars, coordinating meetings, and ensuring alignment, continuity, and timely execution of program-related activities. The focus of this role is to organize the department. You will be arranging high-level meetings, tracking key projects, and supporting our marketing, public affairs, and communications professionals. You will need to be energetic, reliable, and discreet with internal details. You may assist with booking travel, and you will definitely be managing several challenging calendars. You will be working in and around our highest leadership, so professional dress and communication are a must. 

What we do here changes the world. UTHealth Houston is Texas’s resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us, you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:  

• 100% paid medical premiums for our full-time employees  
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equate to around 37-38 days per year) 
• The longer you stay, the more vacation you’ll accrue! 
• Longevity Pay (Monthly payments after two years of service) 
• Build your future with our awesome retirement/pension plan! 

We take care of our employees! As a world-renowned institution, our employees’ well-being is important to us. We offer work/life services such as... 

• Free financial and legal counseling 
• Free mental health counseling services 
• Gym membership discounts and access to wellness programs 
• Other employee discounts, including entertainment, car rentals, cell phones, etc. 
• Resources for child and elder care 
• Plus many more! 

Position Key Accountabilities:

• Tracks action items, deadlines, and project milestones; supports leaders in monitoring progress and ensuring timely completion of assignments.
• Coordinates administrative and operational activities for assigned programs or functional areas, ensuring effective communication, organization, expense tracking, and follow-through to support program objectives and ensure fiscal responsibility.
• Provides high-level support to assigned programs, including managing complex scheduling, coordinating meetings, coordinating logistics, and preparing materials.
• Serves as a point of contact for internal and external stakeholders; responds to inquiries and routes information appropriately on behalf of leadership.
• Assists with the planning and coordination of program-related meetings, events, and initiatives, including logistics, agendas, materials, documentation, and follow-up actions.
• Maintains files, records, calendars, and documentation in accordance with institutional policies and procedures.
• Performs other duties as assigned.

Minimum Education:

Bachelor's Degree in a related field required

Minimum Experience:

4 years of experience in complex administrative or program support roles required. May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.