CGOIO - Sr. Marketing Administrator

CGOIO - Sr. Marketing Administrator 

POSITION SUMMARY

This position is responsible for the administration of the business trade/transactions.  Incumbent is responsible for all operations and administrative work involved in the business area, may also coordinate with a manger for supervising daily operations of the business department. This includes identifying efficiency improvements and goals to improve operations for business continuity. Compiles monthly, quarterly, and annual reports with sales data, profit/loss, etc., may be responsible for inventory of a warehouse, monitoring the business activity of individual customers, and business research. May process routine customer orders. Incumbent must have a comprehensive knowledge of the trading business since he/she must constantly use independent judgement for the operations processing. May assist the marketing staff in developing business and on-going projects and may assist to develop business solutions. 

POSITION RESPONSIBILITIES

• Completes all the required documentation required for trading activities, import, export, offshore and domestic businesses. Issues purchase/sales contracts (or may supervise the completion) documenting all final specification of the trading transaction. Requires accuracy and precision to ensure that all information is correctly entered in the contract since this is the record of all transactions.
• Maintains accounts receivable and payable records, by sending notifications to customers regarding overdue Mitsui receivables; updates management and corporate of feedback obtained from customer. Researches overdue Mitsui payables and submits workflow for immediate payment or submits payment information to vendors/suppliers.
• When necessary, arrange transportation and/or submission of processing orders of the contract product(s). Obtains the supplier's instructions for transportation and processing and notifies the buyer of all details. Address and resolve any issues that arrive by notifying the supplier and buyer. If the supplier does not arrange for the transportation of the product, coordinates with internal logistics department and/or external logistics partners for the delivery of goods.
• Provides timely and accurate information to customers in order for the customer to prepare for receipt of delivery of their product(s) or prepare for any possible delays in delivery. This can include, but not limited to, sending of status reports on a weekly basis, providing information to customer from supplier regarding any changes; relaying information to supplier from customers for the prevention of shutdown situations; resolving any problems associated with the product by maintaining open communication with customer, supplier, and direct supervisor.
• Utilize required ERP systems to perform data entry of delivery instructions, export compliance workflows, payments to vendors and suppliers, purchase and sales realizations, and/or inventory adjustments.
• Requests insurance coverage of material through procedural steps established. File and administrate claim processes.
• Responsible for planning, ordering, and adjusting the inventory for warehouses in conjunction with the supplier. Requires inventory records as well as corroboration with the supplier. Responsible in reconciling inventory monthly following internal procedures.
• Responsible for researching a price structure which requires analyzing production and transportation costs in relation to the selling price.    
• Provides a preliminary review and analysis of the potential business opportunities, which includes but not limited to, reviewing company profiles, support obtaining reports to check financials of companies, market checks, etc.. Once a contract is awarded, assists with its execution.
• Monitors customer business activity. Through frequent contact with customer, assesses the need for supplies or related products.  Determines how this can best be implemented and assists the department staff with increasing business.
• Keeps abreast of all trends, new products, and general economic conditions in the industry. Coordinate with manager and sales team members to support analyzing sales data, prepare commercial reports, offer marketing assistance, provide customer service, and monitoring customer feedback.
• May act as a "lead" "coordinator" or "specialist" for positions that essentially perform the same work.  Responsible for assigning and reviewing work.  May be responsible for training new employees.
• Performs additional duties as requested by manager.

DESIRABLE KNOWLEDGE, SKILLS, TRAINING AND EXPERIENCE

Minimum nine (9) years experience or a combination of training and experience which indicates the ability to do the job. Requires good arithmetic skills and good organizational ability, and the ability to quickly make decisions and then act on them.   Requires thorough knowledge of Microsoft Word, Excel, and Outlook. Requires excellent communication skills since incumbent is constantly in contact with suppliers, purchasers, transportation companies, etc. Frequent use of the telephone to convey information. Must have a high degree of initiative and self-motivation, and leadership skills. Should possess the ability to adapt to a cross-cultural environment. 

This position description is intended to describe the duties most frequently performed by an individual in this position.  It is not intended to be a complete list of assigned duties but to describe a position level.  Furthermore, the essential functions are listed above and reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act.

Pay Range:  

$65,500 - $89,700 annual base salary  (actual annual base salary offered may vary based on factors including but not limited to relevant experience, knowledge, skillset and other job related qualifications/factors)

Benefits Overview: 

• Health insurance
• Life insurance
• Dental insurance
• 401(k) matching
• Vision insurance
• Employee assistance program
• Paid holidays
• Paid Time Off
• Parental leave      
• Remote work options
• Tuition reimbursement
• Eligible for a discretionary incentive based on hire date